Productivity tip of the day (use the simple Pomodoro Technique for your task management)

Spread the Knowledge

The Pomodoro Technique is probably one of the simplest productivity methods to implement. All you’ll need is a timer. Beyond that, there are no special apps, books, or tools required. Cirillo’s book, The Pomodoro Technique, is a helpful read, but Cirillo himself doesn’t hide the core of the method behind a purchase. On the other hand you can find a lot of free apps for android, IOS or even online application that can be used applying this technique. Here’s how to get started with Pomodoro, in five steps:

  1. Choose a task to be accomplished.
  2. Set the Pomodoro to 25 minutes (the Pomodoro is the timer)
  3. Work on the task until the Pomodoro rings, then put a check on your sheet of paper
  4. Take a short break (5 minutes is OK)
  5. Every 4 Pomodoros take a longer break

That “longer break” is usually on the order of 15-30 minutes, whatever it takes to make you feel recharged and ready to start another 25-minute work session. Repeat that process a few times over the course of a workday, and you actually get a lot accomplished—and took plenty of breaks to grab a cup of coffee or refill your water bottle in the process.

It’s important to note that a pomodoro is an indivisible unit of work—that means if you’re distracted part-way by a coworker, meeting, or emergency, you either have to end the pomodoro there (saving your work and starting a new one later), or you have to postpone the distraction until the pomodoro is complete. If you can do the latter, Cirillo suggests the “inform, negotiate, and call back” strategy:

  1. Inform the other (distracting) party that you’re working on something right now.
  2. Negotiate a time when you can get back to them about the distracting issue in a timely manner.
  3. Schedule that follow-up immediately.
  4. Call back the other party when your pomodoro is complete and you’re ready to tackle their issue.

At the end I believe it is a simple and effective method according to my experience with it and you can use it to get things done.

Magdy Aly

Energy manager, Energy efficiency consultant Passionate to help others to save Energy and Environment.

You may also like...

2 Responses

  1. Christiana says:

    Its like you read my mind! You seem to know so much about this, like you wrote the book in it or soemihtng. I think that you could do with some pics to drive the message home a little bit, but instead of that, this is wonderful blog. A fantastic read. I’ll certainly be back.

Leave a Reply

Your email address will not be published. Required fields are marked *